By-laws

BY LAWS OF NMSU SIGGRAPH

ARTICLE I. NAME OF ORGANIZATION:

NMSU Siggraph

ARTICLE II. PURPOSE:

Purpose: to foster a membership community whose core values help them to inspire the innovation and application of computer graphics and interactive techniques.

ARTICLE III. MEMBERS AND MEMBERSHIP

A. STUDENT MEMBERS:

i. Must be a full time student.

ii. Must have a 2.5 GPA

B. Representative Committee:(only if there are more than 15 members)

i. A group of three representatives chosen by the members.

ii. must be members of ACM Siggraph

iii. with approval of general membership, this Committee plus the officers will constitute the Executive Board which will be the decision making body for the organization.

ARTICLE IV. OFFICERS

A.Duties of the Officers

i. President. The duties of the President are: to lead and manage   NMSU SIGGRAPH;

             a.Call and preside at Executive Board and Executive Committee meetings;

b. Conduct NMSU SIGGRAPH activities in accordance with the policies of the    

            NMSU SIGGRAPH;

ii.Vice-President. The duties of the Vice President are:

a.            Assist the President in leading and managing NMSU SIGGRAPH; and

b.            Preside at meetings when the President is absent.

iii. Treasurer. The duties of the Treasurer are:

                        a. Manage  NMSU SIGGRAPH finances according to the sound financial

                      practices. This includes preparing the annual budget, monitoring the Group's

                     disbursements for adherence to the annual budget, and preparing financial

                     reports as required;

                  b. .Report  NMSU SIGGRAPH finances to members at least once a year in NMSU                                   SIGGRAPH regular publications.

iv. Secretary: The duties of the Secretary  are:

                 a. Record minutes and collect  records from Events, Meetings, and financial                   

                                                                   reports(from treasurer).

                 b. website maintenance.

B. Eligibility requirement for officers:

i.   GPA: of 3.0

ii.  must be Sophomore or higher is school 

iii. must be a full time student of NMSU

iv. must be a Member of ACM SIGGRAPH

C. Nomination procedure: Officers will be nominated through an open forum. Self-nomination will be accepted. Nominations occur at the same meeting as the election.

D. Election procedure:

i. The nomination and election meeting shall be held during the month of January.

ii. Nominated members that meet requirements must win by majority of the student votes,

   providing quorum is met.

iii. In case of a tie, the outgoing officers and the advisor will vote to break the tie.

iv. Voting shall be by written ballots which will be collected and counted by the outgoing  

     Secretary and a member volunteer.

E.Term of office: One full year

F.Vacancies and Incapacitation

i.              President. Should the President leave office before his or her term expires, the Vice-President will become the President. Should the President become incapacitated or  be unable to fulfill his or her duties, the Vice-President will temporarily assume the duties of the President.

ii.             Other Positions. Should any Position other than President become vacant, the Executive Board shall appoint someone to fill the vacancy for the remainder of the Position's current term, with approval of the membership.

iii.            Resignation. A Director (officer) may resign at any time by giving written notice to the President or, if the President is resigning, to the Vice-President. The resignation shall be effective  as of the time the resigning Director (officer) specifies unless otherwise agreed.

iv.           Removal. A Director (officer)  may be removed for just cause by a supermajority

     vote of the Executive Board

ARTICLE V. UNIVERSITY ADVISOR

A.             Selection procedure: The advisor shall be a fulltime faculty or staff employed by NMSU who is willing to accept the duties and is approved by membership.

B.           Duties

i.Provides insight and direction to the club.

ii. settles ties and nomination process in the club

iii. limitations: no voting rights.

iv. abides by the guidelines of the Campus Activities’ Advisor Agreement.

ARTICLE VI. EXECUTIVE BOARD

A. Officers plus the Representative Committee members(only if there are more than 15  

    members) shall constitute the Executive Board

B. Meetings will discuss finances, planning of events and club meetings.

C. With approval of general membership, this Board shall be the decision making body.

ARTICLE VII. COMMITTEES

A. Representative committee:

i. to vote and carry out procedures proposed by the executive board

ii. selection process:

a.            must be nominated by a current member.

b.            will serve as a representative of all members

c.            need simple majority vote to be elected

iii. must have been a student for a year.

iv. must take part in  community service events.

v. must be a member of ACM Siggraph

iv. must be a full time nmsu student.

C. Special topics committee:

i.              Run by a member of the club.

ii.             does event planning, including presentations by  professionals and student run workshops

ARTICLE VIII. MEETINGS

A. Regular meetings; monthly meetings first Tuesday, with approval of membership. This will be

     a  casual meeting for members and students interested in joining.

B. Special (emergency) Meetings. any officer can call a special meeting with 24 hours advance

     notice to all members  

C. Executive Board Meetings: on last Thursday of the month for discussion on policies, club   

                    projects, funding and club events.

      i. Quorum shall be 50% +1 of total members and is required for conducting business.

      ii. Voting shall be by show of hands unless a written ballot is requested.

      iii. A simple majority vote shall be needed to pass any motion, provided quorum is met.

ARTICLE IX. FINANCES

A.           Dues are not required

B.           Finances shall be managed by the Treasurer through a Campus account with the University Business Office.

C.           Two signatures shall be required for any expenditure.

ARTICLE X. PARLIAMENTARY AUTHORITY

A.         The rules contained in Roberts Rules of Order shall govern the NMSU SIGGRAPH in all cases to which they are applicable, and in which they are not inconsistent with the bylaws of the NMSU SIGGRAPH.

B.          The Executive Board may remove from the NMSU SIGGRAPH any member upon the recommendation of the Representative Committee. Such removal may not be enacted until such time as the Board and the membership have heard the appeal of the member so recommended if such a hearing is requested by the aggrieved member.

ARTICLE XI. AMENDMENT OF BYLAWS

A. The bylaws may be amended at any meeting at which such intention has been a part of the notice of the meeting.

B. The amendment will be adopted if it carries the favorable recommendation of two-thirds of the Directors (officers)  and is approved by a majority of the membership  present, provided quorum is met.